更新日：2021年9月3日

ここから本文です。

Overseas Dispatch of Researchers

The Forestry and Forest Products Research Institute will dispatch researchers to other countries for lectures, training seminars, and committees, etc. as a resource person.
Clients who wish to request a research dispatch should refer to the following the procedure.
We may not be able to accept your request depending on the nature of the request or staff work schedules.

1. Contact

International Liaison Unit

Address: 1 Matsunosato, Tsukuba, Ibaraki, 305-8687 JAPAN

E-mail：kyoryoku01@ffpri.affrc.go.jp

2. Notes on dispatch request procedures

Please read and have an understanding of the following points before completing the procedures.

Cautionary points

1. The requesting party will be responsible for the travel expenses (including all expenses associated with the trip, including visa fees).

  • Expenses for accommodation before and after the engagement are not subject to reimbursement.
  • Travel expenses shall be paid to the dispatched employee. 

2. Other remuneration such as manuscript fees or honorariums is not accepted.

  • In accordance with the Commissioned Business Trip Regulations of the Forest Research and Management Organization, remuneration for manuscripts and honorariums cannot be accepted.

3. Please ensure that the Staff Dispatch Request Form arrives at the staff dispatch contact desk at least four weeks prior to the dispatch date.

  • As soon as the details of your request are decided, please submit the Staff Dispatch Request Form as soon as possible. After the form is received and approved internally, we will issue our reply in writing.

4. If the Staff Dispatch Request Form is submitted too late, the request may be denied.

5. We may not be able to accept your request depending on the nature of the request or staff work schedules.

3. Flow of the procedures

STEP1 Preliminary consultation
↓
STEP2 Submission of Staff Dispatch Request Form
↓
STEP3 Issuance of written reply
↓
STEP4 Dispatch of staff and payment of travel expenses

STEP1. Preliminary consultation

1. Staff requested for dispatch

If not requesting a specific staff member for dispatch:
Please fill in the content of your request and the desired date of dispatch, etc., in as much detail as possible, and email the contact for a consultation.

If requesting a specific staff member for dispatch:
In addition to the content of the request and desired date of dispatch, etc., please indicate the name, research department, and laboratory of the requested staff member, as well as whether you need a substitute staff member if your first choice cannot be dispatched, and email the contact for a consultation.

2. Meeting with the dispatched staff

  • After consulting with the contact desk for staff dispatch, the staff member and the requesting party will have a meeting to discuss details of the schedule.
  • For business/travel expenses, please discuss the itinerary (method of transportation, points of departure and arrival), accommodation expenses, per diem allowance, and visa fees (if applicable) at this meeting.
  • Business trip expenses are to be paid directly to the dispatched staff member, in accordance with the travel expense rules of the requesting party’s organization.
  • The requesting party will be responsible for the travel expenses. Furthermore, expenses for accommodation before and after the engagement are not subject to reimbursement.

STEP2. Submission of Staff Dispatch Request Form

  • Preparation of Staff Dispatch Request Form
    Note: Once the content of the dispatch request has been decided, please submit the Staff Dispatch Request Form so that it arrives at the contact desk at least four weeks prior to the dispatch date.

【Please see below for a sample dispatch request form.】

STEP3. Issuance of written reply

  • After the dispatch request form is received, we will issue a written reply after internal approval.

STEP4. Dispatch of staff and payment of travel expenses

  •  For business/travel expenses, please confirm and discuss in advance the itinerary (method of transportation, points of departure and arrival), accommodation expenses, and per diem allowance (if applicable) with the staff member to be dispatched. These expenses should be paid directly to the dispatched staff member, in accordance with the travel expense rules of the requesting party’s organization.
  •  In accordance with the Commissioned Business Trip Regulations of the Forest Research and Management Organization, remuneration and honorariums cannot be accepted.

 

お問い合わせ

企画部国際戦略科
電話番号：029-829-8382
FAX番号：029-874-8507
Email：kyoryoku01@ffpri.affrc.go.jp